Con Rules

Costumes & Weapons

Oftentimes, at game conventions, people will wear fantasy, sci-fi or military costumes. In case you wish to wear a costume, here are our rules:

1- No realistic weapons, whether or not they work.

2- No working, non-realistic weapons.

3- No masks or makeup that obfuscates your face.

4- No costumes that are 'offensive' by law.

These rules are meant to assure your safety and the safety of your fellow con go-ers. Please consider others when designing your costumes.

Security

Security will be provided by the Oakland Hilton and will be supplemented by KublaCon staff. KublaCon security personnel and volunteers are here to help everyone have a good time. Please show them the respect they deserve.

Refunds

We urge you to study the times of the events you register for to avoid conflicts. Keep in mind that multiround events can tie you up for long periods of time and that sometimes the final round may be on a different day than earlier rounds. Refunds are given only for overpayment of preregistration fees or as reimbursement for volunteer time contributed (See Volunteers below). No refunds will be given for any other reason without the approval of the KublaCon Directors.

Lost & Found

KublaCon Registration will maintain a lost and found in addition to the one maintained by the Oakland Hilton If you find or lose any items, please notify us at KublaCon HQ in Area 9. Any property found on the convention site after the show ends will be returned to the owner if possible, with any nonreturnable items becoming the property of Khalsa Brain Games. We assume no responsibility for lost materials.

Volunteers

We are almost always in need of a few good people. If you have some free time and feel like lending a hand please do! Remember, conventions are a volunteer effort, and doing your part is a great way to ensure that the convention survives. Anyone working two or more four-hour slots will have their badge cost refunded.

Food Items

You MAY NOT BRING ANY COOLERS of food or drinks into the public areas of the Oakland Hilton. You may bring in personal quantities of snack foods (Chips, sodas, bottled water, etc.) Also NO ALCHOHOLIC BEVERAGES are allowed in the building! Again, leave coolers in your cars or hotel rooms.

Ethics & Conduct

We know that 99.9% of all attendees never cause any problems, and help make the convention a better place for all. However, for the few people who can't seem to fit in: Stealing, cheating, breaking any law or rule, rowdiness, harassment, or failure to conduct yourself in a mature manner will be grounds for removal from the convention without refund. It should also be known that Khalsa Brain Games will prosecute all law breakers to the full extent of the law.

Selling of Cards

All selling of products or services is restricted to the Flea Market and to those organizations that have purchased an exhibit booth in the Exhibit area. If individuals wish to sell their cards or other items, they must do so in the flea market. Simply stated, do not sell cards in the open gaming, tournament, or any other public areas of KublaCon.

Counterfeit Cards

The counterfeiting of cards has become a large problem in this fast expanding market of Collectable Card Games. As such, counterfeited cards will not be tolerated under any conditions at KublaCon. Whether you are selling in the Flea Market, or trading in open gaming, do not exchange counterfeit cards. If you suspect someone is selling bogus cards, immediately contact a KublaCon staff person so that we may respond accordingly. KublaCon reserves the right to confiscate cards, eject from the convention or arrest anyone suspected of passing illegal, counterfeit cards. Do not buy, sell or trade bogus cards!

Smoking

KublaCon is a Smoke-Free convention. No smoking is allowed inside the convention/hotel facilities.

Badges/Wristbands

Do not lose or remove your wristband. Do not give your wristband to your friends. Any wristband that appears to be removed and re-attached will be subject to inspection. Re-attached wristbands will result in the ejection from KublaCon of the person attempting to use it. Regretfully, we cannot replace lost convention materials (wristbands, programs, etc.) If you lose any of these items, they will have to be replaced at full current cost.

Notice

All guests of KublaCon are expected to abide by the convention rules well as any others set down by the festival staff and/or the convention site. Please be aware that failure to comply with these rules could result in your expulsion from the convention without refund.

[Back to Top]

[Back to Top]

Most scheduled games at KublaCon will have an event ID. The different digits of the ID code give you a clue as to the event itself. While the first TWO digits are almost always represented as noted in the chart, the last THREE digits are used for different things such as flights, table numbers, etc.

Tournament Reg. Background

Your admission fee to KublaCon includes entrance into the various gaming events over the course of the weekend. Except for certain tournaments, there are no additional fees to participate. However, due to the popularity of some games, it may be impossible to allow everybody into a certain event. In order to handle this, we have created an event registration and lottery system that we hope will be not only fair for everyone, but will also keep you from spending your time standing in lines waiting to get into events.

		This is an actual Event Reg Slip. Feel free to plan your weekend of fun by printing it and filling it out prior to KublaCon.

Event Signup Periods

The schedule of events includes the signup times for various blocks of tournaments. Please note that you may signup for events in ANY PERIOD that hasn't reached its cutoff time.

Prior to a period's cutoff time, you will fill out a slip with your KublaCon ID# (on your wristband) and indicate your top 3 choices in order of preference for events that fall into the signup period. You can put up to FOUR PERIODS on a single form. To submit your requests for more than four future periods, just fill out another form.
What this means... is that you could theoretically submit requests on Friday afternoon for events that happen ALL WEEKEND. Submitting your event early DOES NOT HELP you get into an event. Our Game Shuffler doesn't factor in the time of your request.

In case you change your mind about a previously made request be sure to mark the form as an update and PUT THE TIME of your update.

You will also attach any Priority Registration slips to your selection. You can deposit your selections into the signup box at Area 2 in the lobby anytime before the signup period cutoff. Since it is NOT first come first served, it doesn't matter if you deposit your slip early, as long as it arrives by the cutoff time. NOTE: For team events, you must register your team at Area 2 and obtain a team specific ID# to enter on your event choice slip.

	Event Times	SignUp Cutoff Time
Period 0	FRI 1pm - 7:59pm	No Signup Req'd
Period 1	FRI 8pm - SAT 6am	FRI 7:00 pm
Period 2	SAT 8am - 9:59am	FRI 9:00 pm
Period 3	SAT 10am - 1:59pm	SAT 9:30 am
Period 4	SAT 2pm - 7:59pm	SAT 1:00 pm
Period 5	SAT 8pm - SUN 6am	SAT 7:00 pm
Period 6	SUN 8am - 9:59am	SAT 9:00 pm
Period 7	SUN 10am - 1:59pm	SUN 9:30 am
Period 8	SUN 2pm - 7:59pm	SUN 1:00 pm
Period 9	SUN 8pm - MON 6am	SUN 7:00 pm
Period 10	MON 8am - 9:59am	SUN 9:00 pm
Period 11	MON 10am - 1:59pm	MON 9:30 am
Period 12	MON 2pm - 5pm	MON 1:00 pm

The Weighting System

At the end of the signup period, we will take all of the slips and enter them into EventShuffler, special software that we have written specifically for generating event registration. This is where the "weighting' system comes into play. The program will place people into events based on their "weight."
The lower your weight, the more likely you'll get into one of your three choices. The heavier your weight, the less likely you'll get into your first or second event choice, or into any of your choices at all. In the case of ties based on weight, then the program will randomly place people into an event.
At the beginning of KublaCon, every person starts with a base weight of 1000. The weight can be made lighter (less) by including one or more Priority Registration slips (in denominations of 50, or 100) with your selections. Your weight is adjusted to be heavier when you actually get into events that you've chosen. Getting into a 1st choice event adds more weight than getting your 3rd choice. Conversely, if you get none of your 3 choices, your weight will get an automatic deduction, making it lighter.
Over the course of the weekend, your weight and everybody elses will be changing dynamically. If you find that, at first, you're not getting into events, then as other people do get into events, their weight will get heavier relative to yours. The weighting system helps avoid certain people getting lucky and always getting into events, while others are not so lucky and never get into anything.

Priority Registration Slips

As described above, priority slips can help you get into KublaCon events. They come in denominations of 50 and 100 and can be combined together when submitting your event registration slips.

Use your slips WISELY! We can't tell you which events will be most popular... but apply your slips to events that you think will be most difficult to get into. For example, popular RPG's are usually unable to "adjust" to more people showing up for an event. While, on the other hand, CCG's and Board games can usually accomodate an extra person or two even if you didn't officially get into the event.

Priority slips are not for sale, they're given to pre-registrants as an incentive to register early. KublaCon attendees who stay at the Oakland Hilton get additional slips, again, as an incentive to stay at the hotel. Slips may also be awarded as prizes for unscheduled or impromptu mini-tournaments held over the weekend. They are not redeemable for cash or prizes.

Posting of Events

Approximately 1/2 hour after the close of a registration period, we will post the game assignments outside of Area 2, in the lobby. We will post each event and the individuals assigned to the event, and we will also post a list of the individuals with their corresponding game assignment. All assignments are done by ID bracelet numbers. If you don't get one of your 3 choices, you can attempt to enter on a "stand by" basis, taking the place of "no Shows", by checking into the event in the room where it is taking place. If you get into an event, be sure to arrive on time, as all events will be run on a very tight schedule.

[Back to Top]

---

[Home] [Volunteer] [Run a Game] [Register] [E-Mail Us]